Administrative Options Setup Add/Edit Asilomar - Shelter Animals Count - Community

 

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This page describes the setup steps required to display your data on the Basic Data Matrix, which are used by the Asilomar Accords and Shelter Animals Count reports.  The Basic Data Matrix can provide your organization's everyday information in a format widely used when applying for grants and setting benchmarks.

 

 

What are Shelter Animals Count reports?

Reporting capabilities based on the Basic Data Matrix are able to be set up by an administrator, and for all version of PetPoint users, in an easy process outlined in the steps below.  

 

This information is valuable, and used in support of the Shelter Animals Count project along with the National Federation of Humane Societies to help count the inventory, intake, and outcome information PetPoint is tracking for you.   More information on the national guideline for minimum data collection matrix can be found here:  http://shelteranimalscount.org/

 

Read the Pre-deployment documentation about the Shelter Animals Count options in PetPoint here.

 

Overview Video - Shelter Animals Count

 

How to Set Up the Asilomar Records and Reports

First, administrator setup is required.  The Add / Edit Asilomar-Shelter Animals Count - Community screen is accessed via Admin > Admin Options

 

 

To use the Shelter Animals Count report found on the Reports Website you will need to first map the Subtypes in your database to the proper section in the Asilomar Report and Shelter Animals Count formats.

 

How to Map your Subtypes to the Asilomar Report

 

To setup your Asilomar report, go to Admin Options - Add/Edit Asilomar-Shelter Animals Report - Community, the first tab available is the Asilomar tab.

 

Asilomar Status field required

This drop down menu allows an admin to state whether the Asilomar Status selection is going to be required on the animals that are processed through your database.  The options are Not at all, ONLY for Euthanasia, or for all mapped.  The best way to get the most accurate asilomar live release rate is to set this to "for all mapped" but another option is for it not to be required and for administrators to use the Asilomar Advanced Detail report to find those records which did not have the status field set to fill them in after the fact.

 

 

Mapping Potential Operation Subtypes to Existing Operation Subtypes

In the operation type drop down menu you will have your choices of Intakes and Outcomes that will apply to the report. The Potential Subtypes that show on screen are based off of the Operation Type selected.

 

To begin mapping, select one of the Potential Subtypes.   The mapping selection drop down menu, located above the submit button, will become available.  This menu will give you a list of possible mapping choices for that particular subtype. Select the appropriate value, and click Submit. 

 

Make sure to click submit after you have mapped each Operation Subtype.

 

How to set up the Shelter Animals Count Reports

 

To tell the report where to pull the data from to calculate on the report, start by clicking on the Shelter Animals Count tab.

 

In the operation type drop down menu you will have your choices of Intakes and Outcomes that will apply to the report. The Potential Subtypes that show on screen are based off of the Operation Type selected.

Map your Subtypes to your Categories.  Remember Subtypes can be created or removed on Admin Options > Add/Edit Field Value under the Operation Subtype Customer Field.

To begin mapping, select one of the Potential Subtypes.   The mapping selection drop down menu, located next to the submit button, will become available.  This menu will give you a list of possible mapping choices for that particular subtype. Select the appropriate value, and click Submit. 

 

 

This action will move the Subtype to the list of Existing Subytpes, and the value it has been mapped to will show in the grid. You may also select to update that value or delete it from the grid, if needed.

 

 

Select and map all Potential Subtypes that apply to the report matrix as you wish to see it, then move on to the next Operation Type and repeat the process.

 

How to set up the Shelter Animals Count "Communities"

Communities may exist between the sites in your database, and can be set up to indicate when an animal should be considered a Transfer Out/In on the Shelter Animals Count reports by being moved from one site to another.  

 

First, create the community names.  Enter the Community Name field, and the Order # where you would like to see it on the list.

 

 

Next, select a site from the drop down list, and click Add. Repeat the process for all sites in the list that belong to this community.

 

 

Finally, click the Add Community button.  

 

A site may be mapped to only one community. A community can have many sites mapped to it.  For more information on creating sites, see Admin Options > Add/Edit Site Info

 

 

When admin setup has been completed, use the listed reports below, found on the Reports Website, to pull the information you need.

Related Reports

  • Asilomar

  • Asilomar Advanced

  • Asilomar Advanced Detail

 

  • Shelter Animals Count

  • Shelter Animals Count Advanced Detail

 

  • Shelter Animals Count Communities

  • Shelter Animals Count Communities Advanced Detail

 

 

 

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Last updated February 2017